RACE RULES

• All athletes get 1 timed race run

• The top 50% (minimum 3 riders)  in each category from run 1 go through for a 2nd timed run. 

• The Riders 2nd run determines podiums and race postion 

• No short cutting the track even if it is not bunted.

• Race numbers must be displayed on the handlebars of the bicycle. The number plate must be readable, so it must be fastened as flat as possible. Altering, cutting or placing of unauthorised sponsors’ logos on numbers will result in a penalty. You can keep your number plate as a memento of your race.

• Riders must register before they will be allowed to practice.

• All riders must wear an Australian Standards (or approved international standard) Full Face helmet at all times when riding and racing. You will be required to wear fully enclosed foot wear and gloves are recommended.

• For U17, U15 and U13 Categories, full finger gloves/full length jersey/knee pads/elbow pads are mandatory

• You are allowed to change bikes in between your runs 

• You must be present or be represented at the ceremony at the end of the race to claim your race medals.

• No garbage policy: please don’t litter out on the track. 

• No cheating policy: you must follow the track. It will be clearly marked with arrows, bunting tape, flags and signs. If you are caught cheating, you will not be allowed to participate 

• Rider down procedure – if you come to an accident out on the track you MUST stop and make sure the rider is ok. If he/she is not, stay with him/her and send the next rider straight back to the event centre to let us know what happened. If you lose time while helping an injured rider we will give you another race run.

• If a race is deemed unsafe because of storm, rain, fire or wind we will pause it, assess the situation and if possible restart it again later.

• Passing: being friendly out on the track goes a long way. Let the rider you are about to pass know when and on which side. E.g. “rider coming up, passing on your right”. Then say thanks and keep on pinning.  If you are being passed, find the next best place to move to the side and let them pass.

• Points scored in one category are unable to be transferred to another.

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Cancellations, refunds & change of name

Cancellation of race by GV MTB Club:

Greenvalleys Mountain Bike Club reserves the right to cancel or postpone the event at any time. This includes up to and after commencement of the event, if the conditions are deemed unsafe to run, or for reasons beyond GV MTB Club’s control.

GV MTB Club will provide full refunds for the cancellation of an event, if this call is made prior to the commencement of first practice.

If conditions do warrant the postponement of the event, Greenvalleys Mountain Bike Club will endeavour to set an alternative date, where entry fees and registration details will be transferred to the new date.

If a rider is unable to participate on the alternative race date, there is a 48 hour notice period to inform us and receive a full refund, after that, standard cancellation fees apply in relation to the new date (as below).

Race Fee Refunds:

Please note: We unable to offer credits or transfers under any circumstance.

We can only offer refunds and registration transfers to another rider; in the event you are unable to attend.

All refund requests must be made via email prior to the scheduled refund cut-off dates as outlined below.

• up to 14 days before the event: 80% of fees paid

• up to 7 days before the event 50% of fees paid

• less than 7 days before the event: 0% of fees paid

Greenvalleys Mountain Bike Club cannot accept responsibility for changes to work commitments or personal circumstances (including illness and injury) within this 14-day period. GV MTB Club will not provide refunds/credits or transfers if a rider injures themselves at the event and are unable to race.
GV MTB Club will accept a transfer of the registration to another member, provided the event registration change of name procedure is adhered to:

Registration transfer/change of name procedure:

Change of name can be initiated no later than 3 days prior to the race (i.e. if the race is on the Sunday, the request must be initiated by 6pm Thursday prior), with the following 24hrs to complete the request in full.

Once you notify us of your inability to attend, you must also stipulate if you will be requiring a refund (as per the above time frames and rates), or if you intend on transferring your registration to another rider.

You then have 24 hours to provide us with the following information for the transfer:
(please copy and paste this section to make sure no details are left out)

Email to: operations@greenvalleysmountainbikepark.com

Subject heading: <RACE EVENT NAME> NAME CHANGE OF RIDER REQUEST

• Withdrawing rider’s name:

• Withdrawing rider’s category:

• Withdrawing riders paid entry fee cost:

• Replacing rider’s full name:

• Replacing rider’s DOB:

• Replacing rider’s category:

• Attach replacing rider’s completed & signed waiver:

• Attach replacing rider’s AusCycling race license:

The replacing rider MUST have:

• Adequate and compliant gear to complete the race

• A current AusCycling RACE licence (provide proof by attaching a screenshot)

• Replacing rider must complete & sign the waiver, and attach all documents in the one email.  

If the name change is submitted within 7 days of the race, a $20 CASH ON THE DAY admin fee is required to be paid.

If the withdrawing rider received a GV club member discount, and the replacing rider is not a GV Club members, the discount difference is required to be paid in CASH ON THE DAY, including any other fees incurred (such as the prior mentioned).

All requests are treated as final, and once initiated, are unable to be altered due to change of mind.

For further questions, please contact

Greenvalleys Operations